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Most of the time when a business needs a large printing job, they will contact
a professional printer. The job may be too large or time consuming for a small
business or someone that works at home. However, a bulk job can be completed
on a regular printer, and it may save a great deal of time and effort. If you
have a manageable bulk print job you want to handle on your own, read on for
tips to make your experience run smoothly.

Bulk Printer

A lot of times, those who are printing at home plan to print photos. Photos
make great gifts, and help make textual materials more visually appealing and
personalized. If you are planning to print a number of photos, be sure to improve
the print quality before printing. This will ensure that you are committing
to the highest quality image. Print the picture in the highest resolution available.
This will use more ink, but you will have the highest quality print on the first
try and not need to print more than one draft of your document. Also be sure
you have chosen the correct file format. This can effect the size and quality
of your image. If you are in doubt, open the photo in a variety of formats on
your screen and determine which is the clearest, best quality photo.

Before printing, prepare the printer. Be sure you are using the most current
driver. If you have an older printer, you can update your driver by visiting
the manufacturer’s website. A quick search of your printer model will lead you
to the appropriate driver. Configure your quality systems and use the best paper
and ink
available. If you are printing a photo, use photo paper. If printing
a combination of photo and text on the same page, find paper that is of a reasonable
quality for both options. Also be sure your paper is the correct size before
printing and that your computer is set for the size paper. Many printers have
an auto-detect for paper size, but if yours does not, set it manually before

If you are going to be printing a large job, and it is out of the ordinary
for you to do so, think about how you can offset this printing. Are there other
documents you normally print that you could eliminate for a few days or weeks?
Think about how you can offset the cost of large print job by changing your
printing schedule.

During the printing, plan to take breaks. More than likely your printer can
handle the job, but it is better to keep it from overheating just in case. You
will also want to check it periodically to make sure you are not running out
of ink. Printing a number of fading, distorted documents will waste paper.

You should also expect the paper to jam at some point during your print job.
It may not, but being aware of the possibility helps reduce frustration. Keep
an eye on the print job by checking in periodically to ensure copies are clear
and bright, and that paper has not jammed. Any of these things can slow down
your printing process. Know how to abort the print job just in case you need
to stop and begin the job a second time.

Bulk printing jobs are often handled by professional companies, but it may
be necessary for you to handle the job yourself. With a bit of preparation and
a lot of patience, you can complete the print job in the comfort of your own



Ever wonder why printers can be a bargain, but the ink is so expensive? It’s no accident. Printer manufacturers practically give the printers away so they can make more money later by selling you ink. The price of ink is so high that consumers are starting to revolt, however-and many people buy printer ink and toner cartridges manufactured by third-party companies to save money.

This isn’t good for the original manufacturers’ business model-but rather than pricing ink and toner more reasonably, they go out of their way to persuade customers to stick with their own cartridges despite the cost. Here are a few things printer manufacturers will tell you-that you should probably take with a grain of salt. Or an entire handful.

3rd party ink is of lesser quality than original ink. Printer manufacturers often insist that if you use 3rd party ink, you’re almost guaranteed to get a much lesser quality print than if you use the manufacturer’s brand. Multiple consumer tests have shown this isn’t true. Some 3rd-party ink manufacturers use reverse engineering to design their cartridges and ink from the original manufacturers’ specifications-and in many cases the quality is very close to what original manufacturers produce. This is true for black and white, colour and photo printer ink.

3rd-party ink will break your printer. Printer manufacturers claim that they want to dissuade consumers from using 3rd-party printer ink because it’s extremely likely to damage your printer irreparably. They claim this about most 3rd-party printer ink, including that manufactured by national office supply stores. This is absolutely untrue. Millions of people use third-party printer ink every day without breaking their printers-and without breaking their budgets.

If you use 3rd-party printer ink, we’ll void your warranty. Printer manufacturers almost always state in their warranty that they won’t cover damages caused by third-party printer ink-and will often try to twist the issue to let consumers think that if they use third-party ink at all, it will void the entire warranty-regardless of whether the damage was really caused by the third-party ink.

In reality, the Magnusson-Moss Warranty Improvement Act prohibits manufacturers from limiting customers’ choices in printer accessories in this way. However, it’s unlikely that printer manufacturers would be able to legally void a warranty if a customer used third-party printer ink if the damage wasn’t caused by the ink. Still, this is a legal gray area that hasn’t been substantively challenged in court.

Printers are perfectly calibrated to work only with original ink. Printer manufacturers claim that their original ink has been calibrated with great precision to work as well as possible with their specific printers and paper.  Of course, they have a reason to say that-so that you’ll only use their printer ink and their paper with their printers.  In truth, printers can be used with third party ink and off-brand paper with no ill effects, and many consumers save money by buying cheaper paper and other consumables from third-party companies.

Those smart chips are there to help you. Many printer manufacturers have developed printer ink cartridges designed with “smart chips” that will tell you when the cartridge is out of ink. They claim the chips are there to add to customer convenience.

However, those smart chips have often been found to tell consumers that cartridges are out of ink before they’re actually empty-and sometimes they’ll freeze up the printer until they are replaced, forcing consumers to buy more ink too soon. They can also make it more difficult for people to use third-party ink; some printers won’t accept recycled or refilled printer ink cartridges unless the smart chip has been replaced or recalibrated to tell the printer the cartridge is new.

Printer ink manufacturers have an underlying motive for saying third-party printer ink cartridges might break your printer, print low-quality documents, and void your warranty-because they want to keep you buying their own expensive ink. The bottom line is this: the manufacturers aren’t impartial, and the things they say about ink cartridges must sometimes be taken with a grain of salt. Listen to people you know who have had experience using third-party cartridges, or buy your own and try them out-before you let the original manufacturers convince you to spend more money.



How to Save Energy When Printing and Copying

May 5, 2009

Printers and copiers use a lot of energy-and standby mode can be misleading. If you want to save energy while printing and copying, here are a few things to keep in mind. Saving Energy While Printing: Laser printers use more energy. Laser printers have a lot of advantages-including lightning speed and superior print quality. But [...]

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