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Most of the time when a business needs a large printing job, they will contact
a professional printer. The job may be too large or time consuming for a small
business or someone that works at home. However, a bulk job can be completed
on a regular printer, and it may save a great deal of time and effort. If you
have a manageable bulk print job you want to handle on your own, read on for
tips to make your experience run smoothly.

Bulk Printer

A lot of times, those who are printing at home plan to print photos. Photos
make great gifts, and help make textual materials more visually appealing and
personalized. If you are planning to print a number of photos, be sure to improve
the print quality before printing. This will ensure that you are committing
to the highest quality image. Print the picture in the highest resolution available.
This will use more ink, but you will have the highest quality print on the first
try and not need to print more than one draft of your document. Also be sure
you have chosen the correct file format. This can effect the size and quality
of your image. If you are in doubt, open the photo in a variety of formats on
your screen and determine which is the clearest, best quality photo.

Before printing, prepare the printer. Be sure you are using the most current
driver. If you have an older printer, you can update your driver by visiting
the manufacturer’s website. A quick search of your printer model will lead you
to the appropriate driver. Configure your quality systems and use the best paper
and ink
available. If you are printing a photo, use photo paper. If printing
a combination of photo and text on the same page, find paper that is of a reasonable
quality for both options. Also be sure your paper is the correct size before
printing and that your computer is set for the size paper. Many printers have
an auto-detect for paper size, but if yours does not, set it manually before

If you are going to be printing a large job, and it is out of the ordinary
for you to do so, think about how you can offset this printing. Are there other
documents you normally print that you could eliminate for a few days or weeks?
Think about how you can offset the cost of large print job by changing your
printing schedule.

During the printing, plan to take breaks. More than likely your printer can
handle the job, but it is better to keep it from overheating just in case. You
will also want to check it periodically to make sure you are not running out
of ink. Printing a number of fading, distorted documents will waste paper.

You should also expect the paper to jam at some point during your print job.
It may not, but being aware of the possibility helps reduce frustration. Keep
an eye on the print job by checking in periodically to ensure copies are clear
and bright, and that paper has not jammed. Any of these things can slow down
your printing process. Know how to abort the print job just in case you need
to stop and begin the job a second time.

Bulk printing jobs are often handled by professional companies, but it may
be necessary for you to handle the job yourself. With a bit of preparation and
a lot of patience, you can complete the print job in the comfort of your own



Think it’s a good idea to print everything out for your records? Think again. Printing is costly and storage requires plenty of office space-which you may or may not have available.  In addition, use of consumables can also consume electricity and paper-and reducing your printing can have a positive effect on the environment. Here are a few reasons why you should be sparing when it comes to printing your documents.

Because ink is expensive. Sure, your printer was a bargain.  But the first time it ran out of ink, you probably had to look twice at the price of your new cartridge to make sure it wasn’t a misprint.  The high price of printer ink is enough to make anyone try third-party printer cartridge companies, which can slash cartridge costs by as much as 50%. In the meantime, save your wallet and don’t print those documents. Save them on disc instead.

Because it wastes paper. Because printing uses energy. Even if your printer is on standby most of the time, it still uses more energy when it’s printing than when it’s not. If you want to reduce your energy bill and you do a lot of printing, consider cutting down on the documents you print to hardcopy. This will reduce your energy bill-and reduce the amount of energy you consume, cutting down on your overall carbon footprint.

Because email is faster and easier. Sending an email is much easier than sending mail. You don’t have to buy postage, make a trip to your post office or wait several days for your message to be received.  All you do is click a button, and it’s sent instantaneously. And you can do it from your own home, in front of your computer. Especially for larger documents, sending an email is the way to go.

Because it’s less cost-effective. Printing documents uses energy, ink, and paper.  Sending documents requires postage.  All of that requires money. On the other hand, if you store your documents electronically on a CD or portable disc drive, you’ll spend much less money on ink and paper over the long term-and if you save your emails in your email account instead of printing them out, you can save considerable amounts of money on ink and paper as well.

Because email leaves a trail. Want to keep a record of all the messages you’ve sent and received? If you send snail mail, you’ll have to keep a folder for received messages and remember to make a copy of each sent message. That requires costly ink and use of paper, as well as lots of storage space-and if you forget or misplace records, they could be incomplete. However, most email programs keep automatic records of everything you send and receive-no remembering to print and copy and no physical storage space required.

Because digital storage is more private. Digital storage can be encrypted and password-protected to keep the data safe.  Compare that to physical storage of hardcopy documents-yes, you can lock that file cabinet, but you’d better hope the wrong person doesn’t find the key. Digital storage can be more secure than hardcopy storage.

There are plenty of reasons why you should print sparingly-and save important documents digitally rather in hardcopy form.  Digital storage takes up less space and fewer resources, and it can be more secure than hardcopy storage. In addition, digital document storage costs much less-in ink and paper, energy, and other consumables.  Print as few documents as you can, and send emails rather than snail mail. If you do, you’ll have a more efficient information storage and sending method, and your cost for operating a printer on a regular basis will drop.  By being judicious about what you print, you can save money, space and resources.

Each year, over 11 million tonnes of paper are disposed of in landfills in the UK. Most of this paper comes from Scandinavia’s forests; only 5% of Scandinavia’s original boreal forest remains, and it’s still being logged-partially to feed the UK’s paper habit. You can help protect wildlife and old-growth trees by conserving paper. Only print when you have to, and use both sides of a sheet of paper.



How to Save Energy When Printing and Copying

May 5, 2009

Printers and copiers use a lot of energy-and standby mode can be misleading. If you want to save energy while printing and copying, here are a few things to keep in mind. Saving Energy While Printing: Laser printers use more energy. Laser printers have a lot of advantages-including lightning speed and superior print quality. But [...]

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