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buying a printer

Those who are in need of a large, expensive printer may opt to lease one instead of buying one. There are a number of advantages and disadvantages to leasing, so before making your decision, be sure you consider all of your options.

Lease Agreement

Lease Agreement

A major advantage to leasing is the money it saves you up front. If you are in the midst of starting a business, this can be a big deal. It will keep the cash flow open that would otherwise be invested in the printer. You may also have the option of deducting your lease payments, so that can save you money in the long run.

If you are leasing your printer, there will more than likely be no delivery charge. The company will want to be sure the printer arrives safe at your door, since one day, it may be their printer again. The delivery fee on a purchased printer can be steep, so this is a great cost savings.

Another benefit to leasing your printer is the ability to sample the merchandise before you purchase. If you do have a new business, you may not be sure what exactly your printing needs will be. If it turns out you have under or overestimated them, you are not locked into owning an expensive printer that does not fit those needs. A lot of times, leased printers can be upgraded for free, allowing you to make a better printer choice over time. Leased printers also may include regular maintenance at no extra fee. Again, the company will strive to keep their merchandise in great shape in case it is their responsibility again in the future.

However, as advantageous as leasing a printer may be, there are a few things to consider. The main thing is, a leased printer will cost more in the long run. Even though you save money up front, the payments you continue to make will not necessarily go toward the ownership of the equipment. This also means you will be unable to write off the machines depreciation at tax time.Also keep in mind that if damages occur to the printer aside from normal wear and tear, you may be held responsible by the leasing company.

The best thing to do if you are printer shopping is to let the cost decide whether you will lease or buy. If your need is great enough to justify an expensive printer, use a lease to ensure you can keep up with your workload. The last thing you want is to be overwhelmed with your work and not be able to offer your customer services or products because your office is ill-equpped. You can opt for a short term lease, so if you iron out what your needs are and you have the cash, you can invest in owning a printer in a few months. Finally, speak with your financial advisor and your printer company to see what will work best for you and your business. Your leased printer will be a financial liability, whereas an owned printer is an asset. However, in the long run, leasing may still be your best option.



Buying a New Printer for University

by Rich on October 16, 2009

If you are heading off to university, or your child is making the trip, you may want to consider purchasing a printer for the dorm room or university apartment. Even if your campus boasts a large computer lab with a certain amount of printing free of charge, you may still have to deal with long lines and inclement weather when visiting a shared technology bank. Printers are inexpensive and can save students time and money in the long run.

Most recommend buying the cheapest printer you can find for your dorm room. However, the cheaper the printer, the more expensive you will find the ink. You may want to consider a middle of the road printer initially in order to save on ink in the long run. When shopping, be sure to price both components so you know what the future holds. Also determine if you are able to use generic ink or ink refills in your printer. Those are a great way to save money and using the refills can help cut back on the need to recycle your cartridges.

Next, consider the size of the printer. You may not have a great deal of space in a dorm room or university apartment, so be sure the printer will fit and leave you enough room for an efficient workspace. It is also important you store the printer in a safe, dry place out of the direct sun. The surface on which you place the printer will need to be sturdy enough to support it, especially when it is in action. Remember some printers may shake or vibrate while printing, and the last thing you would want is to have your printer topple to the ground mid-job.

Specific features you may want to consider are the ability to print in color and the ability to connect to the internet without a computer. Color will allow you to use your printer for even your most elaborate projects and internet capabilities mean if your computer is not accessible, you can still print materials from online. This is convenient for class notes that may be kept on a network, or assignments that are featured on a professor’s website.

Multifunctional printers may also be a wise choice. This means you will be able to fax, scan, and copy in addition to printing. For free, and from your dorm room, you can make copies of a classmate’s notes, fax forms to the financial aid office, and scan text book pages into the computer. Be sure to keep copyright laws in mind when doing so.

If you are still concerned about justifying the cost of a printer for your university career, consider sharing your printer, and the cost of your printer, with your roomate. You may also want to shop around for a high quality used printer. This can save you money while still getting you a printer that offers all of the features you are seeking. Be sure you can use your new printer with a laptop and with a desktop.

Those still debating their purchase of a printer should consider the following. If you think it will be inconvenient to use the computer labs because of the long lines or expense of printing, purchasing your printer will be a great investment. However, if you have unlimited printing through a campus job or through your computer lab, you may want to save your money. Keep in mind, even with “free” printing, you have paid for the printing with your tuition. If it bothers you to not use something that has already been paid for, then your decision to purchase your own printer comes down to convenience. Those who prefer printing from the warm comfort of their own dorm room without waiting for any of their classmates to finish printing their 400 page papers will be happy they chose to purchase a printer.



Tips on Buying a Printer for College or University

September 16, 2009

If you’re heading out to university this fall, chances are you’ve got a long list of things to pack. While you’re doing your going-away shopping, don’t forget to buy a printer. Many universities have printers for students to use, sometimes for free and other times for a nominal fee, on campus. But it’s still extremely [...]

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Purchasing a Brand New Printer

August 27, 2009

Those purchasing a brand new printer will more than likely be offered an extended warranty option. This will be available at an additional cost, but the salesperson will explain how it will save money in the long run should the printer malfunction. But for a small technological appliance like a printer, is an extended warranty [...]

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Buying a New Printer: Six Things to Consider

February 18, 2009

If you’re buying a new printer, you have a great opportunity to start over with a machine that’s better suited to your needs—and your budget.  But it’s not always easy to find the right machine for you—and with the way manufacturers charge for ink and other peripherals, a great deal isn’t always as great as [...]

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Saving On Ink: Six Questions to Ask Before Buying a New Printer

December 15, 2008

Have you ever bought a printer you thought was a great deal, only to realize the cost of printer ink and other consumables is much higher than you’d anticipated? It’s not an uncommon occurrence. The next time you buy a printer, here are a few questions to ask first that will keep you from going [...]

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